Intranet: What to know


It is common occurrences to have people confuse internet and intranet. Even though the two are related, they are different. To put it in simple facts, internet is the renowned World Wide Web, and intranet on the other hand is a company’s private internet that a company uses in its operation. The two make use of TCP & IP modus operandi as well as features such as e-mail. However, a striking difference between internet and intranet is that intranet users can access the internet, but the users of internet across the globe cannot access intranet unless they have access. This inhibition has been enabled by protective measures such as firewalls. Moreover, intranet can be operated without necessarily accessing the web as long as the controllers of the intranet do not need any information accessed from the internet.

Corporate data management system (DMS) and document management system concept. Businessman click (or publish) on document connected with corporate users with access rights.

There was hogwash criticism by doubting Thomas concerning the invention of intranet. It was said that intranet was an unnecessary procession of technological fashions and catchphrases. This narrative was soon reversed when business owners saw the importance of having intranet. A business may require setting up intranet for a variety of reasons. Intranet has broad bandwidths that make it possible to have speedy communication as opposed to the internet. Intranet has clandestine interior networks, e.g. LAN, that provides security in form of firewalls and areas that are protected by passwords. Intranet makes it possible to control businesses in an easy manner as well as taking charge of the staffs. Moreover, users of intranet are assured of versatility, increased productivity, less paperwork, and enhanced flexibility. These and other factors that endear businesses to intranet are coiled in the attractive bottom line that businesses always look for: increase in profits and reduction of production cost.

Intranet can be applied in various ways. Inter-office email is the predominant one. This enables the staffs of an organization or business entity to communicate fast and in an easy manner. In case it is possible to access internet from intranet within the company, then the employees may as well take advantage of this and access email through internet. In case intranet is run without e-mail, then the organization can purchase and install special packages of email to enable fast and efficient communication.


Intranet can be applied in many other areas within a business entity. Corporate documents can be published on the web through the use of intranet. Moreover, web forms and other vital links can be shared through intranet. Other information that can be shared through the intranet is price lists, job postings, maps, customer data, company reports, and other important announcements that a company may wish to communicate to its staffs.

Almost every company has some forms to deal with. This is another headache that most companies grapple with. Intranet comes in handy by enabling the creation of online forms that can be filled in soft copy. The forms may as well be printed by the people using them and this would reduce the time taken to distribute the forms physically. Intranet is a worthwhile invention.

Intranet Security: HowSecure Is Your Company Intranet


When mentioned in the office, the intranet security issue is greeted with muffled looks and gorged eyes. There is an underlying assumption that intranet is safe from attacks, hacking, and viruses since it is internally used. The security of intranet transcends any external threats. A company needs to ensure that certified staffs are allowed to access the correct information as this also affects the security of the office intranet.

credit card phishing - piles of credit cards with a fish hook on computer keyboard


External threats for the intranet security

The intranet is a private and closed network. In spite of this, intranet is vulnerable to cyber criminals especially hackers and other software that bear malicious threats in the form of malware, viruses, and worms. This article examines some of the external threats that the intranet faces and how they can be curbed.

Security threats on the network

External threats are best covered by the use of firewall. A firewall acts as a defensive cover between the internet and intranet. A firewall is a hardware device or a software program that is able to filter information that flows to the intranet. Based on some preconfigured rules and guidelines given by the administrator, firewall may block or allow the flow of traffic between several devices. Firewalls acts as security on several threats that are from the internet. We may not say that firewalls are the best defense, but it suffices to say that firewalls are a good point of defense.

Breaches in security

It is possible for the intranet to experience little traffic that is suspicious. This may include malware, phishing, spam, and spyware. A properly set filter of emails coupled with a firewall will block the unwanted traffic.


Almost every business entity or organization needs to install software that defends its software from viruses. That is anti-virus software. Virus threats are changing day in day out. In view of this, you should ensure that you constantly update your anti-virus software to the current version.

There are some internal threats that you should address too. Some of them are:-


Scrawny passwords

Most of the staffs that are used to working on one computer have very weak passwords. They may even share the passwords with their fellow staffs, and they seldom change them. Some employees go to a further step of writing the passwords on a piece of paper and pinning it near their desks. The Information Technology manager should ensure that employees are prompted to change their passwords after every two months (recommended timeline). Moreover, the passwords should be limited in length, and they should have special characters, numbers and letters.

Accessing information remotely

Remote office access is a common happening across many organizations. This is done mostly by the staffs who work from home, and they do so from their personal computers, phones, tablets, and other devices. The organization should follow to ensure that the devices that access the intranet are fitted with anti-virus software. Moreover, any worker who accesses the company intranet using 4G, 3G or Wi-Fi is automatically exposing the company to risk. The passwords should not be saved on the devices and there should be automated time-outs.

Benefits Of Intranets And Extranets

Digital internet technology

In the current business setting, it is critical to have effective communication channels both internally with staffs and externally with clients and other trading partners. Intranet makes it possible for the employees to communicate effectively, share information, and collaborate at work. Extranet on the other hand makes it possible for you to cooperate and communicate properly with the business agents, partners, and other third party persons. An extranet plays a pivotal role in strengthening business relations and enhancing supply chain management.


Intranet: What is it?

Ideally speaking, intranet is synonymous with a private website of a business. An intranet is a private network for a business that operates in a similar manner to the internet since firewall secures it from probable hackers and illegitimate users. Staff can deliver on their mandate from a location of their choice so long as they can access a web browser. Any staff can access intranet in an easy and secure manner. Small companies can therefore engage staffs and have them work from any location, even at home, thus reducing office control overheads.

Web offices or online intranet office

There are other intranet types that have the ability of amalgamating some common features of intranets making them same as the ones in Microsoft Office. Such intranets are the web or online offices. If you can create an online office, then you should be able to organize, share, and manage information through the use of a renowned web browser that can be accessed by anyone across the world.

Components those are common for intranet

Intranets can be used to hold more data than the policies and information of a company. Intranet can hold administrative information such as procedure manuals, calendars, bookings for meeting rooms, membership of welfare committees and groups, and standard operating procedures. Intranet can also hold corporate information such as vision and mission statements, business plan, templates of documents, staff newsletters, and lists of customers/clients. The annual reports and the overall performance of an organization can also be accessed via intranet. Moreover, human resources department stores its information in the intranet. Such information includes employee appraisals, annual leave requests and their templates, and new vacancies in the organization. Intranet makes it possible to work effectively without wasting too much time.


Extranet: what is it?

There is a very thin line that separates intranet and extranet. The disparity between the two is that external partners such as agents, key clients, business associates, and suppliers can access the company information. It is on the extranet platform that information is shared and exchanged. Extranet is also a critical technology that enables staffs to work from a remote place. The users of extranet are protected from information hackers and other cyber crime actions that they might be exposed to. Extranet makes it possible to work in a flexible manner so as to meet the varying demands of various clients. It also helps businesses to connect with trading partners in an easy manner as well as accessing information anytime.